Issue of clarification on computing of marks for engagement as GDS in light of the Grading System Introduced by the CBSE.

Government of India 
Ministry of Communications 
Department of Posts
(GDS Section)

Dak Bhawan, Sansad Marg,
New Delhi – 110001
Dated: 21.05.2019


All Chief Postmasters General/Postmasters General

Subject: Issue of clarification on computing of marks for engagement as GDS in light of the Grading System Introduced by the CBSE.


The undersigned is directed to refer to DG Posts’ letter No. 17-39/2012-GDS dated 08th Jan 2014, wherein clarification on computing of marks for engagement as GDS in light of the Grading System introduced by the CBSE was issued.

Several Circles have sought clarification from this Directorate on the issue of equivalence of marks in the earlier marking system and current grading system introduced by the Boards to enable them to make selection for the GDS posts. This is because, as of now , both types of candidates are applying for the same post of GDS, i.e. the candidates who have secured marks in their school examination as well as some candidates who have obtained grades in the corresponding examination. As the applicant with the higher marks has to be selected, a criterion for equivalence between the grading system and the marks system has to be devised.

The clarification already issued on the matter vide DG posts letter quoted above has been reviewed in the Directorate and the following is prescribed:-

Whenever there are applicants for the GDS posts who either possess marks or grading, the method of arriving at the total marks obtained in each of the two cases will be as follows:-

(a) For applicants with marks, the method will remain the same as is being done now i.e. their total marks will be worked out by taking into account the marks obtained in the compulsory and elective/optional subjects (other than extra subjects, if any).

(b) For candidates having grades subject-wise, marks will be arrived at in each subject (compulsory and elective subjects but not extra subjects), by applying the multiplying factor of 9.5 in the following

GradeGrade PointMultiplication factor

(c) WhereCumulative Grade Point Average (CGPA) is also provided, the marks will be arrived at by multiplying the CGPA by 9.5. Where individual grades in each subject as well as CGPA is given, the higher of the two marks will be taken. Where two or more candidates have equal marks, the candidate having the higher age (older candidate) will be selected.

(d) This criterion will be adopted in all cases where the process of drawing the select panel is not complete.

The contents of this letter may be circulated to all concerned for strict compliance.

Hindi version will follow.

Yours faithfully,

(S.B. Vyavahare)
Assistant Director General (GDS/PCC)

Source: DoP

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