STANDARD OPERATING PROCEDURE FOR REVISION OF PENSION OF PRE-2016 - DEFENCE CIVILIAN PENSIONERS

AS PER 7th CPC 

OFFICE OF THE 
PRINCIPAL CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS) 
DRAUPADI GHAT, ALLAHABAD-211014 

STANDARD OPERATING PROCEDURE FOR REVISION OF 
PENSION OF PRE-2016 - DEFENCE CIVILIAN PENSIONERS 
AS PER 7th CPC Version 1.0 

Prepared by - 1. Shri C B Yadava, IDAS
DCDA (Retired) and Consultant
2. Shri A D Misra, IDAS 
ACDA (Retired) and Consultant
Approved by - 1. Shri Rajeev Ranjan Kumar, IDAS
Dy. CDA (Pensions)
2. Shri Niranjan Kumar, IDAS 
Addl. CDA (Pensions)
Edited by - Shri Praveen Kumar, IDAS 
PCDA (Pensions)


CONTENTS

Sl. No.TopicPage Nos.
1Introduction1
2Implementation Methodology2
3Objectives to be achieved3
4Issues Involved4
5Proposed System in Brief5
6Schematic diagram7-8
7Detailed procedure8
8Initiation of pension revision claim8
9Responsibility of EDP Centre10
10Sending e-PPO to banks12
11Sending e-PPO to DPDOs12
11Sending of e-PPOs to Indian Embassy Nepal and Treasuries12
12Bulk processing of revision Pension Claims12
13Responsibility Of SANGAM Cell14
14Structure and Functioning  of Sangam Cell14
15Control Group14
16Control Sub Group-I (Receipt & Distribution)14
17Operative  Group(S)17
18Control Sub-Group -II (Dispatch)22
19Control Sub-Group-III (Binder)23
20Correspondence Group24
21Annexure-1 -List Of Heads of Departments25
22Annexure-2- LPC - cum- Data Sheet filling instructions26
23Annexure-3 - Registration Form For H.O.O and Filling Instructions of Registration Form32
24Annexure-4 -  LPC Cum data sheet34
25Annexure-5 - List Of MIS Report For Sangam Cell35
26Annexure-6 -  List of Claims Rejected and Returned during selected period36
27Annexure-7 - Report showing total workload on the day (AAO wise & Task Holder wise)37
28Annexure-8 -  List of generated PPOs during a selected period38
29Annexure-9 - Report showing pendency with Task Holders claim diary wise39
30Annexure-10 -  Sample PPO Print out40
31Annexure-11 -  Sample XML PPO Data File41
32Annexure-12 -  XML Tag Description Of E-PPO Data File43
33Annexure-13 -  Security measures of PPO numbering and PPO Signing46
34Annexure-14 - Digital Signing Logic48
35Annexure-15 - Sending Of E-PPOs50
36Annexure-16 - List Of Organization Code52
37Annexure-17 -  List Of Nature Of Pension Code53
38Annexure-18 - IVth CPC-PAY-Scale 54
39Annexure-19 - Vth CPC-PAY-Scale56
40Annexure-20-  VIth CPC-PAY-Scale57
41Annexure-21- Pension Disbursing Agencies Code58
42Annexure-22 - List of D P D O Codes59
43Annexure-23 - List of Bank Codes with CPPC Codes60
44Annexure-24 - List Of PEN-ID Code For PPO Numbering62
45Annexure-25 - Sample Top list for Binder of Pension Revision PPOs Service Pension63
46Annexure-26 - Sample Top list for Binder of Pension Revision PPOs Family Pension64

Standard Operating Procedure for REVISION OF PENSION [PRE-2016] DEFENCE CIVILIAN PENSIONERS AS PER 7th CPC

1. Introduction:
Government of India, Ministry of Personnel, Public Grievances and Pensions, Department of P&PW issued orders vide their OM No. 38/37/2016-P&PW (A) dated 12.05.2017 for revision of Pre-2016 Defence Civilian pensioners as per 7th CPC. These orders were circulated by this office vide Circular number C- 164 dated 30-05-2017. Pension / family pension in respect of all Defence Civilian pensioners / family pensioners who retired / died prior to 01.01.2016, has to be revised by notionally fixing their pay in the pay matrix recommended by the 7th CPC in the level corresponding to the pay in the pay scale / pay band and grade pay at which they retired / died.

1.1. The estimated number of Defence Civilian pensioners is about 5.5 Lakh. Revising pension, issuance and dispatch of PPO at this scale with the existing manpower was a mammoth exercise in itself. If methods adopted in past were to be deployed, the task would have taken more than 3 years. Dispatch of PPO to Head of Offices was a matter of great concern during similar exercises in past since there were a large number of complaints regarding non-receipt of PPOs sent by this office.

1.2. As per the government orders, the methodology of fixation of pension w.e.f. 1.1.2016 is as under:-
The fixation of pension will be done by notional pay fixation under each intervening Pay Commission based on the formula for revision of pay. While fixing pay on notional basis, the pay fixation formulae approved by the government and other relevant instructions on the subject in force at the relevant time are to be strictly followed. 50% of the notional pay as on 01.01.2016 will be the revised pension and 30% of this notional pay will be the revised family pension w.e.f. 1.1.2016. In case of family pensioners who were entitled to family pension at enhanced rate, the revised family pension shall be 50% of the notional pay as on 01.01.2016 and shall be payable till the period up to which family pension at enhanced rate is admissible as per existing Rules. The amount of revised pension/family pension so arrived at shall be rounded off to next higher rupee.

1.3 The higher of the two formulations i.e. the pension/family pension already revised in accordance with OM No. 38/37/2016-P&PW (A) (ii) dated04.08.2016 i.e., multiplication by a factor of 2.57 or the revised pension/family pension as worked out in accordance with Para above, shall be granted to pre-2016 Defence Civilian pensioners as revised pension/family pension with effect from 01.01.2016.

1.4 These orders would not be applicable for the purpose of revision of pension of those pensioners who were drawing Compulsory Retirement Pension under Rule 40 of the CCS (Pension) Rules, 1972 or Compassionate Allowance under Rule 41 of the CCS (Pension) Rules, 1972. The pensioners in these categories would continue to be entitled to revised pension in accordance with the instructions contained in GOI, DP&PWO.M. No. OM No. 38/37/2016-P&PW (A) (ii) dated 4.8.2016.

1.5 The pension of the pensioners who are drawing monthly pension from the Government on permanent absorption in Public Sector Undertakings / Autonomous Bodies will also be revised in accordance with these orders. For revision of pension of those pensioners who had earlier drawn one time lump sum terminal benefits on absorption in public sector undertakings etc. and are drawing one-third restored pension will be regulated in terms of P&PW OM No. 4/34/2002-P&PW (D) Vol. II dated 23.06.2017, circulated vide this office circular no. C-173 dated 11-08-2017.

2 Implementation Methodology:-

2.1 Under existing practice, LPC cum Data sheets are received in this office from different HOOs for issue of a fresh PPO or a corrigendum PPO. After preliminary scrutiny and audit, data entry is done on the basis of these LPC cum Data sheets. PPOs are generated and printed after three tier processing at the level of Auditor, AAO and AO/SAO. Hard copies of PPOs and connecting documents are sent to HOOs for scrutiny and onward transmission to PDAs concerned.

Source:http://pcdapension.nic.in/pcdapension/Misc/sop.pdf

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