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LTC RULES 1988- Fulfillment of Procedural requirements-DOPT

No.31011/3/2015-Estt (A.IV)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
Establishment A-IV Desk

North Block, New Delhi-110 001
Dated: February 18, 2016

OFFICE MEMORANDUM

Subject:- Central Civil Services (Leave Travel concession) Rules, 1988 – Fulfillment of Procedural requirements.

This Department is in receipt of a number of references regarding the procedural difficulties faced by the Government employees in application and settlement of the LTC claims. Sometimes, the Government servants claim that failure to follow the correct procedure was on account of a lack of knowledge of the rules/instructions. It is alleged that in some cases, processing of LTC claims takes unduly long time, particularly when the employee and the sanctioning authorities are located at different stations.

2. To remove these bottlenecks, it has been decided to simplify the procedure of application and make the procedure of processing of LTC claims time bound. The following time-limits shall be followed while processing the LTC applications/claims of the Government servants.

S.No
Course of action
Time Limit
1
Leave Sanction
5 working day + 3 working days* 
2
Sanction of LTC advance
5 working day + 3 working days* 
3
Time taken by Administration for verification of LTC claim after the LTC bill is submitted by the Government employee for settlement.
10 working days + 3 working days*

4
Time taken by DDO
5 working days + 3 working days* 
5
Time taken by PAO
5 working days + 3 working days*

*(a) Additional 3 days transit-time may be allowed in cases where the place of posting of the Government employees is away from their Headquarters, The Government employee may proceed on LTC after action on S.No. 1 .

(b) Efforts should be made to reduce the duration of processing of LTC applications/claims at the earliest. The maximum time limit should be strictly adhered to and non —compliance of time limit should be adequately explained.

(b) Efforts should be made to reduce the duration of processing of LTC applications/claims at the earliest. The maximum time limit should be strictly adhered to and non —compliance of time limit should be adequately explained.

3. Under CCS (LTC) Rules, the Government servants are required to inform their controlling Officer before the journey(s) on LTC to be undertaken. It has now been decided that the Leave sanctioning Authority shall obtain a Self-Certification from the employee regarding the proposed LTC journey. The Proforma for self-Certification has been annexed with this O.M.

4. In addition to the above, it has been decided that whenever a Government servant applies for LTC, he/she should be provided with a copy of the guidelines (Enclosed) which needs to be followed while availing LTC.

5. Employees may be encouraged to share interesting insights and pictures, if any, of the destination he/she visited while availing LTC in an appropriate forum

Enclosures:
1.Proforma for self-certification by the Government employee for LTC claims

2. DOPT Guidelines for applying for LTC - Block Year, Advance, Claim, Time Limit etc..

(Surya Narayan Jha)
Under Secretary to the Government of India 

Source: http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/31011_3_2015-Estt.A-IV-18022016.pdf

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